01273 29 67 47
The Service - making paperwork and payroll simple and accessible
Our Payroll and Administration service has been running since July 2008 and specialises in providing a service to domestic and small employers.
We pride ourselves on our personable, approachable, affordable, efficient, systematic and reliable service managed by a dedicated and friendly team.
- As of April 2010 provide a service to around 200 clients.
- The services costs: £32 a month for Payroll
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£22 a month for a Supported Bank Account (SBA)
The Benefits
- FREE set up
- All inclusive service: No hidden costs
- Help and advice
- Downloadable forms from this webpage
- Home visits available in special circumstances.
- We store and manage your paperwork for you
- We can tailor the service to meet your own specific requirements.
- All profits from the service are reinvested back into services for Disabled People.
What do we do?
Payroll
- Register you as an employer with HM Revenue and Customs, and deal with correspondence and paperwork.
- File and store payroll records for you.
- Provide you with time-sheet templates
- Email or/and post Payslips to you
- Process joiners and leavers
- Process student declaration forms
- Calculate tax and National Insurance Contributions and statutory payments
- Make student loan deductions
- Send Quarterly summary of tax and NICs due to HMRC and advise on how to make payments
- Complete year end on-line filing.
- Keep you informed on any changes that may affect your employment responsibilities and implement these on your behalf.
Supported Bank Accounts
On your behalf and with your authority:
- Open a new supported bank account
- We pay your employee(s) wages directly into their bank account.
- Pay Care Agency invoices and other invoices
- Send your monthly monitoring forms and bank statements to the Local Authority.
- Liaise with other funding organisations and third parties when necessary.
- Help with the transfer of your Independent Living Funds (ILF) into your supported account.
- Store relevant document and information in a secure manner.
- When applicable, establish your Care Contribution into your supported account.
- Advise you when your outgoings may be more than your funds.
CRB
The Fed now runs a CRB service. For more information please go to this page.
Frequently Asked Questions
1) What are Direct Payments?
Direct payments are local council payments for people who have been assessed as needing help from social services, and who would like to arrange and pay for their own care and support services instead of receiving them directly from the local council.
2) What are Supported Bank Accounts?
We help people using Direct Payments to manage their own care arrangements by providing a range of services which are tailored to the individual requirements of each client.
We open and administer Supported Bank Accounts on Direct Payments user’s behalf. This helps with budgeting and reduces the amount of paperwork people have to handle.
3) Do you just provide a service for people receiving Direct Payments?
No – any small employer is more than welcome
4) What information must I have from a new employee?
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Full name
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Date of birth
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National Insurance number (NI)
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Identification (passport, driving licence and a utility bill or similar document)
Please note that if your new employee is a foreign national, you would have to check their eligibility to work in this country through the Department of Work and Pensions. A new employee would need to provide documents such as a work permit or a visa.
5) What shall I do if employee does not have a P45?
Your employee should complete and sign the declaration on the P46 form. If the employee is a student in full time education and works during their holiday period only, and only for you then they should complete the P38(s) student declaration form.
6) What to do if employee does not have a National Insurance Number (NI)?
Contact your local Job Centre Plus by telephone on 0845 600 0643 (8:00 to 6:00 Monday-Friday) or go to their website
7) How quickly can we process a new payroll?
Our terms of business require you give us the instruction for your payroll at least 72 hours before payday.
However, in exceptional occasions we might be able to turn your payroll around more quickly.
8) What happens if we want to change something after the payroll has been run?
Please let us know immediately and we will send you an adjusted payslip as soon as possible.
9) As an employer, do I still have responsibilities to the HM Revenue and Customs?
Yes, it is still your responsibility to ensure your remain compliant with payroll regulations. But we are here to help and advise you.
10) Will I have to keep lots of paperwork?
None. We will keep all relevant records securely for you.
11) If I am a company director or secretary do I still need to register as an employer?
Yes, if you are paying yourself a wage or salary from the company.
12) Can I split my tax code between multiple jobs?
Yes. You will need to contact your local tax office, who will require your employer's PAYE reference. Please see the useful link section below and follow the 'HMRC advice on tax codes' link.
13) Can I be a self employed PA?
You will need to be registered as self employed. Before you register you can use the 'Employment Status Indicator' via the HMRC website, please click here.
Downloadable Forms
More FAQs
CA6855- National Insurance Number Trace
Employee Bank Details (For clients with a Supported Bank Account)
Standing order Form - Service Charge (Payroll Only)
Useful Links
www.hmrc.gov.uk / (Formerly Inland Revenue)
www.acas.org.uk / Employment advice
www.dwp.gov.uk / Department for Work and Pensions
www.homeoffice.gov.uk /Home Office
http://www.dh.gov.uk/en/index.htm /Department of Health
www.hse.gov.uk / Information on Health and Safety
www.fishinsurance.co.uk / Independent living insurance
www.premiercare.info / Independent Living Insurance
www.ilf.org.uk (Independent Living Fund)
Useful Information
Local Tax Office:
Crown House, 11 Regent Hill, Brighton, BN1 3ER Tel: 0845 3667856 / 01355 359022
Local Jobcentre Plus:
Windsor House, 30-35 Edward Street, Brighton, BN2 0LN Tel: 0845 604 3716
ACAS Employment Advice Tel: 08457 47 47 47 (Minicom 0845 606 1600)
DWP (Department for Work and Pensions) Tel. 0845 600 0643
New Employers Helpline Tel. 0845 6070143
Self-employed Helpline Tel: 0845 915 4515.
To register and obtain an Unique Taxpayer Reference (UTR)
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